View Profile

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Step 1: Locate the Employee Record

1. Navigate to Employee List
   • In the CGIC App sidebar, click HR > Employee > Employee List.
2. Search or Filter
   • Search Bar: Type the employee’s Name, Employee Code, or Email (e.g., “EMP-1023” or “[email protected]”).
   • Filters: Click the filter icon and set criteria such as:
     • Department = Production
     • Branch = Lagos Plant
     • Status = Active
3. Select the Employee
   • Once the employee appears in the list, click their Name or Employee Code.
   • The system opens the Employee profile in View mode.

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Step 2: Review Biodata (Personal Information)

1. Header Information
   • At the top, you’ll see the Employee Name, Employee Code, and Current Status (Active, On Leave, Resigned).
   • A small Profile Photo may display if uploaded.
2. Personal Details Section
   • Date of Birth
   • Gender
   • Nationality
   • Marital Status
   • Permanent Address and Current Address
3. Emergency Contact Details
   • Emergency Contact Name, Relation, and Phone Number are visible for quick reference.
4. Other Optional Fields
   • Depending on configuration, you may also see Blood Group, Place of Birth, or Religion.

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Step 3: View Contact Information

1. Contact Details Section
   • Personal Email ID and Mobile Phone Number (with country code).
   • Work Email (e.g., “[email protected]”) and Company Phone (if assigned).
   • Alternate Contact (if any).
2. Social Profiles
   • LinkedIn, Twitter, or other networking URLs (if captured).
   • Clicking a link opens the profile in a new tab.
3. Address Map (If GIS Enabled)
   • If your CGIC App instance is configured with a map service, a small map pin may show the Current Address location.

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Step 4: Inspect ID Details and Attachments

1. Employee ID Details Table
   • A list of ID Document Types (National ID, Passport, Driver’s License).
   • For each row, you’ll see ID Number, Issue Date, and Expiry Date (if entered).
2. Attachments Section
   • Uploaded files (scans of IDs, Offer Letter, Certificates).
   • Click on any file name (e.g., “Jane_Doe_Passport.pdf”) to download or preview.
3. Document Validity Indicators
   • If an Expiry Date is near, you may see a red or yellow warning icon indicating upcoming renewals.
   • Hover over the icon for details (e.g., “Passport expires in 20 days”).

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Step 5: Check Organizational Assignments

1. Company, Branch, Department, and Designation
   • Displays the employee’s current Company (e.g., “CGIC Nigeria Ltd”), Branch (e.g., “Kaduna Plant”), Department (e.g., “Maintenance”), and Designation (e.g., “Technician II”).
2. Reporting Manager
   • The Reports To field shows their direct supervisor.
   • Click the manager’s name to view their profile.
3. Role and User Mapping
   • If the employee has a system user account, you’ll see:
     • User Name (e.g., “jane.doe”)
     • User Roles (e.g., “Employee Self-Service,” “Maintenance User”)
   • Hover over each role to see a brief description.
4. Date Fields
   • Date of Joining shows when they started.
   • Date of Confirmation (if probation applies).
   • Last Promotion Date or Last Designation Change may be visible if tracked.

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Step 6: View Salary and Payroll Details

1. Salary Structure
   • Displays the assigned Salary Structure template (e.g., “Engineer Grade 2 Structure”).
   • Click View Structure to see breakdown:
     • Basic Pay
     • House Rent Allowance (HRA)
     • Transport Allowance
     • Any Special Allowances.
2. Salary Components and Amounts
   • A table lists each component and the Amount or Percentage.
   • The Gross Salary and (if calculations exist) Net Salary are displayed at the bottom.
3. Bank and Tax Information
   • Bank Name, Account Number, and IFSC (if relevant).
   • Pension / Provident Fund Number and Tax ID (if stored).
4. Last Salary Revision
   • Shows the Effective Date of the most recent salary change.
   • Details of the previous structure (if tracked) may be available via a “View History” link.

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Step 7: Explore Additional Tabs and Features

1. Leave and Attendance
   • If your CGIC App instance tracks leave entitlements, a Leave tab shows:
     • Leave Balance (e.g., “12 Casual Days,” “8 Sick Days”).
     • Leave Applications (approved, pending).
   • The Attendance tab (if enabled) may display check-in/out records or shift logs.
2. Performance and Training
   • Performance Reviews: Any appraisal scores or feedback cycles linked to this employee.
   • Training Records: List of completed courses or certifications, with dates and scores.
3. Asset Allocation
   • If you assign company assets (e.g., laptops, tools), the Assets tab lists items currently allocated to the employee.
   • Includes Asset Code, Issue Date, and Return Status.
4. Notes and To-Do
   • Any HR Notes (e.g., disciplinary warnings, commendations).
   • To-Do items assigned to HR or managers (e.g., “Renew Work Permit”).