Chart of Accounts

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1.0 Open the Chart of Accounts

1. From the home page, click Accounting > Chart of Accounts.
2. You’ll see a tree view of existing account groups and ledgers.

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1.1 Create an Account Group

1. Click the + New button at the top right.
2. In the Account Type dropdown, choose Account Group.
3. Fill in:
   • Company: select your entity (e.g., Charisma Industrial)
   • Group Name: e.g., “Assets > Current Assets > Inventory”
   • Parent Account: pick the higher-level group (e.g., “Current Assets”)
   • Is Group: ✔️ (so you can nest sub-groups or ledgers)
4. Click Save.

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2.0 Create a Ledger Account

1. Back in the Chart of Accounts list, click + New again.
2. Select Account for Account Type.
3. Fill in:
   • Company
   • Account Name: e.g., “COGS – Raw Materials”
   • Parent Account: choose the relevant group (e.g., “Cost of Goods Sold”)
   • Account Number (optional): a unique code for sorting
   • Account Currency (if multi-currency)
4. Click Save.

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3.0 Edit or Reassign an Account

1. In the tree, click any account or group to open its form.
2. Click Edit (or Actions > Edit).
3. Modify fields like Account Name, Parent Account, or Account Number.
4. Click Save.

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4.0 Disable or Delete an Account

• Disable:
  1. Open the account form.
  2. Check Disabled and click Save—preserves historical data but prevents new postings.
• Delete:
  1. Only possible if the account has no child accounts and no posted transactions.
  2. Open the form, click Actions > Delete, and confirm.