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PrerequisitesSetup:
  • All ledger accounts created under Accounts > Chart of Accounts
  • All Journal Entries, Payment Entries, Receipt Entries, and Stock Valuation entries submitted
  • What it does: Shows every ledger account’s balance—debit or credit—so you can confirm your books are in balance.
  • Why it matters: Acts as a key internal check to catch posting errors early.

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1.0 Open the Trial Balance Report

  1. From the home page, click Accounts > Reports > Trial Balance.
  2. The report form appears with default filters.

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1.1 Set Report Parameters

  • Company: Choose your entity (e.g., Charisma Industrial)
  • As On Date: Select the date for your snapshot (e.g., 2025-05-28)
  • Account Filters (optional):
    • Account Type (Assets, Liabilities, Equity, etc.)
    • Cost Center for department-level balances

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2.0 Generate the Report

  1. Click Run (or Refresh).
  2. The report displays:
    • Account Name
    • Debit Balance
    • Credit Balance
  3. Verify Total Debits = Total Credits at the bottom.

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3.0 Analyze and Export

  • Review Discrepancies: Investigate any imbalance by drilling down into ledger entries.
  • Drill Down: Click an account balance to view its detailed transactions.
  • Export / Print: Use Download for CSV/PDF or click the print icon for a formatted output.