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What it does:
  • Logs creation, edits, submissions, and cancellations of all financial documents.
  • Captures user, timestamp, and change details for every transaction.
Why it matters:
  • Supports internal controls and compliance.
  • Simplifies investigations and resolves discrepancies.
  • Provides a clear record for auditors and regulators.
Prerequisites
  • Financial modules (Accounts, Stock Valuation, Sales, Purchasing) are active

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1.0 Enable Document History

  1. Go to Accounts > Settings
  2. Ensure “Track Document History” (or “Enable Audit Log”) is checked.
  3. Click Save.

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1.1 View History on Individual Documents

  1. Open any financial document (Journal Entry, Sales Invoice, Purchase Invoice, Payment Entry).
  2. Click Menu > View History or the History/⏳ icon in the header.
  3. Review entries showing:
    • User who made the change
    • Timestamp of the action
    • Field changed, Old Value → New Value
    • Comments (if provided)

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1.2 Run the Global Audit Log

  1. Navigate to Setup > Audit Trail > Audit Log.
  2. Apply filters:
    • Date Range
    • User
    • Document Type (e.g., Journal Entry, Invoice)
  3. Click Refresh.
  4. Export the log to CSV/PDF for external review.

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1.3 Review Cancellations and Amendments

  1. In Audit Log, set Action = Cancelled or Action = Amended.
  2. Drill down on any entry to open the original and canceled/amended documents side by side.
  3. Verify the reasons and linked reversal entries.