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Prerequisites
  • A “Damages” (or “Scrap”) warehouse exists under Stock > Warehouse
  • Raw materials are defined under Stock > Item > Item List
Overview Recording spoilage ensures your system reflects only usable raw materials. By issuing damaged stock into a dedicated “Damages” location, you maintain accurate inventory valuation and can later analyze waste patterns.

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Steps to Record Damages

1

Open a New Stock Entry

  1. Navigate to Stock > Stock Entry.
  2. Click New to open a blank Stock Entry form.
2

Choose “Material Issue” as Purpose

  1. In the Stock Entry Type (or Purpose) dropdown, select Material Issue.
  2. This tells the system you’re removing stock.
3

Add Damaged Items

  1. In the Items table, click Add Row.
  2. For each damaged raw material:
    • Item Code: select the material (e.g., “Premium Wheat Flour”).
    • Qty: enter the spoiled quantity.
    • Source Warehouse: choose where the material currently resides (e.g., “Raw Material Store”).
    • Target Warehouse: select your “Damages” or “Scrap” warehouse.
    • Basic Rate: auto-filled or adjust if needed for valuation.
4

Document the Damage

  1. In the Remarks field, briefly note the cause (e.g., “Heat damage,” “Contamination”).
  2. (Optional) Attach a photo or inspection report via Attachments > Add Attachment.
5

Save & Submit

  1. Click Save to draft your entry.
  2. Review the quantities and warehouses, then click Submit.
  3. Inventory is updated: usable stock decreases, and damaged stock moves to your “Damages” location.