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Prerequisites
  • Suppliers exist under Buying > Supplier
  • Purchase Orders and Invoices modules are active

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1.0 Create Payment Terms Template

  1. Go to Buying > Setup > Payment Terms > New.
  2. Enter:
    • Template Name (e.g., “Net 30”, “50/50 Split”)
    • Description (optional)
  3. In the Payment Schedule table, click Add Row for each installment:
    • Due After (Days) or Due On (Date)
    • Percentage (%) or Fixed Amount
  4. Ensure percentages sum to 100% (or amounts equal grand total).
  5. Click Save.

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1.1 Assign to Suppliers

  1. Open Buying > Supplier > Supplier List, then click a supplier.
  2. Under Payment Settings, select Default Payment Terms Template.
  3. Click Save.

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1.2 Apply on Purchase Orders & Invoices

  1. When creating a Purchase Order or Purchase Invoice, find Payment Terms Template in the header.
  2. Click Get from Supplier to pull in the default template.
  3. Review the generated Payment Schedule—due dates and amounts.
  4. Adjust any dates or amounts if required.
  5. Save and Submit the document.

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1.3 Monitor Upcoming Payments

  1. Navigate to Accounts > Reports > Supplier Due Date.
  2. Filter by Supplier, Company, or Date Range.
  3. Click Refresh to see all scheduled installments and due dates.
  4. Export as CSV or pin as a dashboard widget.
By managing payment terms and schedules in the CGIC App, you ensure on-time supplier payments, maintain healthy cash flow, and uphold standardized, audit-ready vendor agreements—making your payables process both efficient and reliable.